The National Register plays a vital role in supporting the National Cervical Screening Program and the National Bowel Cancer Screening Program.

The three main functions of the National Register are to:

  • send invitation and reminder letters to participants
  • provide a safety net for when a person is at risk
  • provide a history of screening results.

Healthcare providers can also support participants to complete requests to the National Register, such as requesting to defer their next screening date.

Accessing the National Register

In order to access participant information in the National Register you will need to refer to the page: Healthcare providers accessing participant data through the National Register – or call us on 1800 627 701 to speak to a member of our Contact Centre team.

This page provides detailed steps on how to access participant information if you have a Medicare provider number (if you don't have one, you will need a Register Identifier number instead).

When you contact us, we may ask you for Personal Information to help us identify you, such as your first name, date of birth, clinic/practice name and phone number, and Medicare identification (if applicable).

Healthcare provider

This information is for healthcare providers who provide cervical or bowel screening services for program participants, including: 

  • general practitioners (GPs) 
  • nurses trained in cervical or bowel screening
  • specialists such as gynaecologists and gastroenterologists 
  • Aboriginal and Torres Strait Islander health practitioners.

You can use the Natonal Register to:

  • order your patient a National Bowel Cancer Screening Program Test Kit
  • check patient screening histories 
  • receive reminders for patients overdue for screening or follow-up
  • check and update patient details
  • manage patient program participation.

For these actions, please call us at 1800 627 701. Or refer to the Quick Start Guide for Healthcare Providers.

Pathology

This information is for laboratory providers, scientists and pathologists.

You can use the Natioal Register to:

  • request and view screening histories
  • submit pathology results
  • extract the national HPV positivity benchmark for quality reporting.

If your laboratory is connected to the National Register, you can send results directly to us using your laboratory information software.

HPV positivity rates – benchmarking reports for pathology labs

A key element of quality assessment for the National Cervical Screening Program is for pathology laboratories to routinely assess their HPV detection rate (positivity rate). Laboratories are expected to compare the HPV detection rate in samples of at least 2000 specimens against national benchmarks. This enables quality assessment for the National Cervical Screening Program. For more information, please see HPV positivity rates.

Colposcopy

This information is for specialists who perform colposcopies.

You can use the National Register to:

  • check patient screening history, reminders or if they are overdue for screening or follow-up
  • check and update patient details
  • Complete the Colposcopy & Treatment Form to update recommendation and referral details
  • Extract performance data for quality reporting.

For more information call 1800 627 701 or refer to the  Quick Start Guide for Colposcopists.

Colonoscopy

This information is for specialists who perform colonoscopies and other related tests.

You can use the National Register to:

  • check patient screening histories and test results
  • receive reminder letters if participants are overdue for screening or follow-up
  • check and update patient details
  • complete the colonoscopy and histopathology forms to update clinical recommendations and referral details
  • extract performance data for quality reporting.

For more information call 1800 627 701 or refer to the Quick Start Guide for Healthcare Providers.    

Information payments

Payments for program forms

In 2020, the following payments for program forms will conclude:

  • $14.30 (GST inclusive) for each Colonoscopy Report or Histopathology Report; and
  • $7.70 (GST inclusive ) for each GP Assessment Form or Adverse Outcomes Report.

These information payments are made for each correctly completed form that provides information to the National Bowel Cancer Screening Register about the progress of a program participant through the screening pathway following a positive iFOBT result.

The conclusion of these payments will follow:

  • the November 2019 transition of the National Bowel Cancer Screening Register to the National Cancer Screening Register (the National Register) and
  • the introduction of new register functionality, scheduled for release from March 2020.

New register functions include:

  • a Healthcare Provider Portal, and
  • practice management software integration with the National Register.

This will remove the need for healthcare providers and specialists to complete and submit paper based program forms.

Payments:

The Department of Health expects to make a once off lump sum payment to healthcare providers who continue to submit program forms from November 2019, until the introduction of the Healthcare Provider Portal and the commencement of software integration from March 2020. The payment is likely to be made soon after March 2020.

Further information on administrative arrangements will be provided shortly.

Program Forms

From 1 November 2019, program forms submitted to the Department of Human Services managed National Bowel Cancer Screening Register via the internet, fax and mail will be automatically diverted to the National Register. 

A new method for collecting Payment Accounts Details for Service Providers will be established and made available to healthcare providers. This will enable healthcare providers to nominate a bank account in order to receive payments for the submission of the specified information provided to the National Register via the other program forms.

Program forms are available at National Bowel Cancer Screening Program website.

Alternative Pathway Providers – National Indigenous Bowel Screening

Primary health care services that were approved to participate in the National Indigenous Bowel Screening Pilot can continue to offer kits to their Indigenous patients aged 50-74 years.

These ‘Alternative Pathway Providers’ can access the Online Participant Details Form (Health Service Initiated) for completion and submission to the Register for all clients assessed for bowel screening and/or offered a kit.

Participant Details form (Health Service Initiated) – On-line Smart Form 

For use with clients and submission to the Register, services participating in the Pilot can access the online Participant Details form.

Patient privacy

The Privacy Policy describes why, when, and how we collect, use and disclose your information to operate the National Register.

Quick start guides

Forms and guidelines

The importance of reporting

Healthcare providers play a key role in delivering clinically appropriate advice, services, treatment and care while ensuring that program participants progress through the screening pathway. By completing and submitting information forms, you are providing essential data on participants and their outcomes to the National Register. 

Cervical Screening History Requests:

Cervical Clinical forms:

  • Colposcopy & Treatment Form
    Colposcopists and other healthcare providers who perform colposcopies will be required to notify prescribed cervical screening information to the Commonwealth Chief Medical Officer (CMO) through the National Register. The Colposcopy and Treatment form has been updated and should be used for all colposcopies performed from 1 December 2018.

Find out more about the new Colposcopy Quality Assurance Reports

Bowel Clinical forms:

  • Colonoscopy and Histopathology Report – printable form  /  electronic form
    To be completed by colonoscopists to report the results of a colonoscopy and histopathologists to report the results from testing specimens collected during the colonoscopy procedure for a Program participant with a positive FOBT result. This form also enables colonoscopists to report adverse events which may have occurred during the procedure or are known at the time of completing this form.

  • GP Assessment Report – printable form  /  electronic form
    To be completed by general practitioners to provide information about consultations with Program participants who have received a positive FOBT result.

  • Procedure Report – Adverse Events – printable form  /  electronic form
    To be completed by colonoscopists to report information about an adverse outcome for a procedure relating to diagnostic investigation of a Program participant who has received a positive FOBT result. This form is only used where that information has not already been included in the Colonoscopy Report.

For more information about Bowel Clinical forms, visit the Cancer Screening website.